Winding Creek Community Services Association Annual Meeting Minutes 2011
November 5, 2011
Southport Jaycee Building
12:00pm
Members Attending: 37
Proxies Received: 22
Meeting commenced by Jerry Upchurch
Mr. Upchurch made opening comments:
1)Opportunity to nominate anyone else from the floor for new board members. No new nominations were made
2)Introduction of new families. Carol Kelly and Michael Shea. Chuck and Lisa George
3)Thanked to the board for all their hard work and support and also to all the volunteers for helping with clean up.
Carolee Morris led the prayer and food was enjoyed by everyone
Community Service Presentation by Carson Lawerence with LRES, a management company located in Southport, NC.
60 day clause
2 year contract
$39.00 per lot
Please review and comment on proposal located on website www.wccsptnc.com
Committee Reports
Architectural Review, Ken Morris
Approved screen porch
Upchurch’s could screen in upper porches
Discussed tree removal
Treasurer, Dot Madden
Report runs 1/11/2011 to 8/30/2011 because of time needed to process and print report
Explanation of dues
Discussed possible change of date for annual meeting.
Annual Audit, Gerald Cochran
Annual Audit was completed on 10/20/2011
A committee consisting of Lynn Keller, Gerald Cochran, and Barbara Teachey volunteered their assistance.
The committee found that all monies are being paid out accordingly
Proposed budget should be prepared for annual meeting and moved to January.
Bush Hogging Report, Austin Wasley
Letters are out stating that the lots had to be bush hogged by Nov 30.
Items Observed / Concerns Noted
Still a concern over school bus traffic
A possible solution to road repair issue introduced by Cloin Robertson
Next community workday – November 12th begins at 9:00am at entrance to Winding Creek.
A lot of issues in our community are cosmetic. We need to continue to try to improve and update to keep our property
values and community up.
Discussed budget and lack of sufficient funds.
Discussion and straw vote on Mgmt Company. 19 against / 13 for, several on proxies were against Mgmt Company
Presentations By The Following People
Ron Jones
Presentation given on proposed change in accountancy by adding new account for common areas.
This change does not require a vote
This change protects our relationship with Walden Creek Estates.
All WCCSA BOD members past and present have had the community’s best interest at heart and have been responsible
stewards of our financial resources.
Residents are reluctant to serve on the BOD for fear of accusations, confrontations, intimidations, and law suits.
We have been too informal. We need to have a clear direction and written procedures.
We have failed to follow Robert Rules of Order.
We should improve our record keeping, revise client accounting rules, and conduct more orderly meetings.
Cloin Robertson
Presentation given on Communication Motions
Meeting minutes need to be published before next meeting
We need to obey our instructions in the bylaws
A budget for our expenditures should be available before annual meeting
Publish date and time of all board meetings
Communication Motions were tabled
Bonnie Faulkner
All votes and proxies are turned in
Linda Jones, Dinah Snead, Bob Keller and Bonnie Faulkner were all elected to serve on the 2012 board.
Thanks
A thank you to Bonnie Faulkner by Dot Madden, for helping with the ballads.
A thank you to Linda Jones and Marilyn Omeara by Jerry Upchurch, for organizing the annual luncheon.
Meeting Adjourned.